The Form 484 Change of Company Details is the most common form used as the Australian Securities and Investments Commission. Here is a guide of how to use it:
This guide does not form part of the prescribed form. It is included by ASIC to assist you in completing
and lodging the Form 484.
Use the form 484 to notify ASIC of:
A1 Change of address
A2 Change of name – offi ceholders
or members
A3 Change – ultimate holding company
B1 Cease company offi ceholder
B2 Appoint company offi ceholder
B3 Special purpose company
C1 Cancellation of shares
C2 Issue of shares
C3 Change to share structure
C4 Changes to the register of members
Corporate key
The corporate key is an eight-digit number uniquely associated with a company’s ACN. If you are lodging this form in paper, you must include your corporate key on the cover sheet or ASIC will be unable to update your record. You
will fi nd your corporate key on the front page of your annual statement. Please contact ASIC if you cannot locate your
corporate key, or if you believe you have not been issued with one.
Signature
The cover sheet for this form must be signed by a continuing or newly appointed company offi ceholder.
A resigning officer’s signature is not acceptable.
Lodgement period
Lodgement required:
• within 28 days after the date of change; and
• within 28 days after the date of issue of your annual company statement
There are some exceptions for the member’s details for proprietary companies. Refer to Section C – Shares details in
this guide.
Lodgement details
To estimate the time taken to complete the form (on the cover page), please include;
• The time actually spent reading the instructions, working on the question and obtaining the information
• The time spent by all employees in collecting and providing this information
Late fees Late fees will apply if:
• you notify a change to company details outside the period required by the Corporations Act; and/or
• you do not bring your company details up to date within 28 days after the date of issue of the annual company statement.
The late fees are:
• $65 for up to one month late
• $270 for over one month late.
A form is not considered lodged until it is received and accepted by ASIC as being in compliance with s1274(8) of the
Corporations Act 2001. A receipt will not be issued unless requested.
Lodgement Send completed and signed forms to:
Australian Securities and Investments Commission,
PO Box 4000, Gippsland Mail Centre VIC 3841.
Or lodge the form electronically by visiting the ASIC website www.asic.gov.au
Section B — Alternate directors
For the appointment and cessation of alternate director, show the name of the director for whom they are alternate.
If the appointment is for a specifi ed period:
• Show both the date of appointment and the expiry date. There is no need to lodge a form when the alternate
director ceases.
• If during the notifi ed period, there is a change to the proposed end date, another Form 484 must be lodged which
notifi es the new end date in Section B1 Cease company offi ceholder.
If the appointment is open ended:
• Show the date of appointment only.
• When the alternate director ceases, Section B1 Cease company offi ceholder must be completed and lodged.
The terms of appointment must be notifi ed under s205B(2). An annexure setting out the terms of appointment must be
attached. The terms of appointment must include details such as the timeframes of the appointment as an alternate
director, capacity to sign instruments and attend meetings.
Section C — Shares details
All companies must notify ASIC if they cancel or issue shares by completing sections C1 or C2. Notification must be received within 28 days of the change occurring. Proprietary companies must also notify ASIC of any changes to the company’s share structure and any changes to details of their top 20 members by completing sections C3 and C4 within 28 days of such changes occurring. Public companies are only required to complete sections C3 and C4 after they have received their annual company statement. Such notification must be received within 28 days of the date of issue of the company statement.
Special cases (for proprietary companies) and their lodging periods:
• Court orders a correction of the register — notify ASIC as specified by the court order or within one month of the
court order.
• Company reduces its share capital — notify ASIC within 14 days after the resolution to reduce the share capital is
passed.
Companies limited by guarantee, or companies limited by shares and guarantee who have not issued any shares, are
not required to provide any details about share structure or their members ie. they do not complete sections C3 or C4.
Transferring Financial Institutions are not required to provide details of member’s shares that meet the requirements of
Reg. 12.08.03; they should complete section C3 but not section C4.
How to provide additional information
Photocopied Form 484 pages
If there is insufficient space in any section of the form, you may photocopy the relevant page(s) and submit
as part of this lodgement.
Annexures
If there is insufficient space in any section of the form, you may alternately submit annexures as part of this
lodgement.
To make any annexure conform to the regulations, you must
1. use A4 size paper of white or light pastel colour with a margin of at least 10mm on all sides
2. show the company name and ACN or ARBN
3. number the pages consecutively
4. print or type in BLOCK letters in dark blue or black ink so that the document is clearly legible when photocopied
5. mark the annexure with an identifying letter or symbol eg a,b,c or 1,2,3 etc.
6. endorse the annexure with the words:
This annexure (mark) of (number) pages referred to in form (form number and title)
7. sign and date the annexure
The annexure must be signed by the same person(s) who signed the form.
You can download a copy of the form here: